Budget & Financial Services

Provide internal financial operations for Mendocino County Office of Education. Services include budgeting, financial accounting, payroll, accounts payable and accounts receivable/invoicing for all programs. We ensure compliance with federal and state requirements, education codes and MCOE policies and procedures and maintain fiscal solvency.

Accounts Payable & Receivable

Review, audit and payment of claims for goods and services. Services include payments to vendors and employee reimbursements such as travel reimbursements and cellphone reimbursements. Maintain a centralized accounts receivable/invoicing system for all programs. Maintain a centralized record of all contracts and MOU’s. Collect and record accounts receivable payments. Prepare and make weekly cash deposits.

Attendance Accounting/Report (AERIES, CALPADS & CASMIS)

Activities include directing the annual budgeting cycle, preparing the budget and budget revisions for all programs operated by MCOE.

Budget

Activities include directing the annual budgeting cycle, preparing the budget and budget revisions for all programs operated by MCOE.

Financial Accounting Services

Financial operational support to all of the programs and services operated by MCOE. Promote the operational efficiency and financial integrity of MCOE through exceptional accounting, budgeting and compliance. Control and management of the various funds. Preparation of financial reports for MCOE.

Grants

Activities include developing grant budgets, expenditure reports. Assuring compliance with grant parameters and using funds appropriately. Includes MAA and MediCal.

Payroll

Provide payroll compensation services to approximately 175 regular employees and for temporary and substitute staff. Prepare monthly, supplemental, and other periodic payrolls. Review and audit the payroll to ensure compliance with union contracts, MCOE policies, retirement systems, education code, tax regulation and government code. Manage position control.